State Documentation

  
  State Compliance Snapshot
  WI DATCP Dog Seller License: 514401-DS (Tier: 100–249 dogs/year)
License year: Oct 1 – Sept 30 (renews by Sept 30)
Puppy age: No transfers before 7 weeks.
Health paperwork: Every sale/adoption includes a 
      Certificate of Veterinary Inspection (CVI) signed within 10 days of the exam; 
      valid for 30 days.
    
Recordkeeping: Required dog and transaction records are retained for ≥5 years at our principal place of business; guardian-home addresses are on file and available to DATCP.

Breeding Team

Calendar

Vet Records

Medical Log

GUARDIAN HOMES

Litters

Orders

WRITTEN BEHAVIOR AND SOCIALIZATION PLAN

Requirementsfor Dog Sellers & Dog Facility Operators

Going forward all puppies will need to be covered under either an INTER-state or INTRA-state Certificate of Veterinary Inspection from your veterinarian. For puppies that are being picked up (not shipped) can be listed on a Wisconsin Intra-state Dog Seller Certificate of Veterinary Inspection. As we discussed, each buyer needs to get a copy of a certificate and you need to retain a copy in your files.

Here is a link for your reference which details the import requirements for dogs. Please keep in mind that dogs imported into Wisconsin from other states must be covered under a valid CVI (certificate of veterinary inspection) and be vaccinated against rabies (if of age). Dogs purchased within the state do not need to be covered under a CVI unless they are coming from another licensed breeder.

https://datcp.wi.gov/Pages/Programs_Services/PetMovement.aspx

Stokeshire Breeding Team — Master List (Internal)

Last updated:

Name	Registered Name	Breed / Mix	Sex	Role	Stud Status	DOB	Activation	COI	Guardian	Contact	Location	DNA Status	Vet File	Last Exam	Next Due	Contract	Notes

• Internal use only. Retired dogs are intentionally excluded.
• DNA badges: DNA on File / Needs DNA Kit / Order Kit.

Dog Sellers: Certificates of Veterinary Inspection FAQs

Wisconsin law requires licensing and inspection for many dog-related operations. Under this law, a certificate of veterinary inspection (CVI) must accompany each dog sold — this includes dogs that are adopted out “for consideration” — whether that is a donation, covering expenses for spaying and neutering, or any other thing of value.

All dogs sold by license holders must be accompanied by a CVI. An intrastate CVI can be used. Interstate CVIs can be used for Wisconsin or out-of-state buyers if the destination is known when the CVI is written. If the dogs come from outside Wisconsin, the interstate CVI from the state of origin is adequate as long as it is valid when the dog is sold. If the buyer is taking the dog(s) out of Wisconsin, they should contact the state of destination for requirements. Wisconsin dog sellers and facilities can work with these buyers to help them comply with those requirements.

Can there be more than one dog listed on a CVI?

Yes, there are spaces for up to 10 dogs to be listed.

For an intrastate CVI, dogs sold to different consignees (buyers/adopters) can be listed on the same CVI. However, for interstate CVIs, all dogs listed on the form must be going to the same consignee.

The following will receive copies for the intrastate CVI:

Buyer
Seller
Issuing veterinarian

The following will receive copies for the interstate CVI:

State veterinarian of origin
State veterinarian of destination
Accompany shipment
Issuing veterinarian

For intrastate CVIs, the buyer (consignee) information is not required. However, the license holder is required to keep a record of the location that received the dog and the person who took custody or control, if anyone.

For an interstate CVI, you will need to list the consignee information for the final purchaser of the dog(s), and all the dogs on the CVI must be going to that consignee.

Sample CIRDC Treatment Protocol -

Canine Infectious Respiratory Disease Complex (CIRDC), a.k.a. "Kennel Cough"

Authors:

Publication Date: 4/21/2015

Overview of Canine Infectious Respiratory Disease Complex (CIRDC)

The term "kennel cough" or "infectious tracheobronchitis" often denotes a simplistic view of CIRDC. This complex syndrome is not confined to the trachea, nor does it always manifest as coughing. Symptoms of CIRDC may include sneezing, nasal and ocular discharge, and, at times, lower respiratory or systemic disease. CIRDC involves multiple viral and bacterial pathogens that work sequentially and synergistically. Viral agents such as Parainfluenza, Adenovirus-2, and Herpesvirus-1 are linked with CIRDC, as well as the canine distemper and influenza viruses. Bacteria like Bordetella bronchiseptica, Mycoplasma spp., and Streptococcus zooepidemicus additionally play a role. Understanding the complex etiology and emerging pathogens is crucial for CIRDC management, especially in overcrowded environments like shelters which amplify disease transmission and introduction of new pathogens.

PDF

CCC & Wisconsin Breeder SOP – Stokeshire Designer Doodles

Stokeshire Designer Doodles – CCC & Wisconsin Breeder SOP

1. Purpose

To ensure that Stokeshire meets and documents best-practice standards of dog welfare, breeding, housing, socialization and retirement in line with the CCC (Canine Care Certified™) Five Pillars of Care and Wisconsin statutory/regulatory obligations (Wis. Stat. § 173.41; Wis. Admin. Code Ch. ATCP 16). This SOP supports our brand positioning around “health & predictability” and “luxury & experience” by formalizing high welfare standards and internal accountability.

2. Scope

Applies to all adult breeding dogs, puppies, and facility staff at Stokeshire; covers physical health, behavior/socialization, environment, breeding life & retirement, caretaker expectations, and regulatory/licensing compliance.

3. Definitions

Breeder/Facility Operator – any person or entity responsible for breeding dogs and caring for them at the facility.
Puppy – dog from birth until placement.
Adult Breeding Dog – breeding dam or sire.
Retired Dog – adult dog no longer part of active breeding program.
License Year – in Wisconsin the 12-month period ending September 30.
CCC Standards – the science-based standards under the Five Pillars: Physical Health, Behavioral Health, Environment, Breeding Life & Retirement, Caretaker Expectations.

4. Regulatory Compliance (Wisconsin) Requirements

Facility must hold a Dog Seller/Dog Facility Operator license if selling 25 or more dogs in a year from more than 3 litters.
Puppies may not be sold before 7 weeks of age (unless specific variance).
Minimum primary enclosure sizes, ventilation, sanitation, exercise requirements per ATCP 16.20-16.24.
Records must be kept: births, health exams, vet certificates, sales records.

5. CCC Standards – Five Pillars & Procedural Requirements

5.1 Physical Health

Develop individual physical health & preventive care plan for each adult and puppy.
Genetic screening of breeding dogs.
Regular veterinary check-ups, dental care, grooming.
Documentation of health records in each file.

5.2 Behavioral Health

Create a Behavioral Wellness Plan: socialization schedule for puppies, enrichment for adults, exercise protocols.
Staff trained in low-stress handling.
Document enrichment/socialization activities.

5.3 Environment

Housing must be safe, enriched, high quality, access to outdoors.
Multiple flooring surfaces, adequate space, ventilation, cleaning standards.
Maintain logs of cleaning, facilities maintenance.

5.4 Breeding Life & Retirement

Define maximum breeding age, number of litters per dam, retirement criteria.
Document retirement plan for breeding dogs: rehoming or lifetime placement.
Adult dogs shall not be sold for research and must have humane disposition.

5.5 Caretaker Expectations

All staff complete ongoing education/training on canine welfare.
Transparent operations: willing to undergo audit, maintain documentation, allow inspections.
Continuous improvement: review standard practices annually, update protocols as science evolves.

6. Implementation Schedule & Training Timeline

Timeframe	Activity	Responsible	Notes
Week 0–2	Kick-off meeting: introduce SOP, CCC & Wisconsin regulatory overview	Operations Manager	Provide CCC Five Pillars handout
Week 3–4	Staff training: low-stress handling, enrichment protocols, documentation procedures	Head Trainer	Prepare training quiz
Week 5–6	Audit current facility: gap analysis vs CCC + Wisconsin licensure standards	Facility Manager + External Consultant	Use audit checklist
Month 2	Revise facility/enclosure as needed (flooring, ventilation, outdoor access)	Facility Maintenance	Plan budget of upgrades
Month 3	Finalise individual health & behavioral wellness plans for all dogs; update records	Head Vet & Trainer	Put plans in dog files
Month 4	Formalise breeding life & retirement policy; ensure all adult dogs have plan	Breeding Director	Review with legal counsel
Month 5	Documentation system live: record logs for enrichment, cleaning, socialization, vet checks	Admin Team	Set up digital forms
Month 6	Internal mock-audit: simulate third-party audit, correct deficiencies	Quality Assurance Lead	Document findings
Month 7	Submit application to CCC, schedule on-site audit	CEO/Breeding Director	Prepare and pay fees
Yearly, Month Anniversary	Review & renew: update SOP/training, refresher training, facility check, records review	Operations Manager	Set recurring calendar
Every Quarter	Staff meeting to review welfare metrics, incidents, improvements	All Staff	—

7. Documentation & Records

Dog individual files: vet reports, genetic screening, health plan, behavioral plan.
Enrichment logs: date, dog(s), activity, duration.
Cleaning & sanitation logs: date, area cleaned, responsible person, inspector sign-off.
Facility maintenance logs: ventilation, flooring, outdoor run status.
Breeding log: dam/sire details, litter count, age at breeding, number of litters.
Retirement/rehome log: adult dogs retired, date, destination, sterilization status.
Staff training records: date, topic, attendees, quiz results.
Audit & compliance log: internal audits, corrective actions, dates.

8. Responsibility & Ownership

Facilities/Operations Manager: oversees environment upgrades and maintenance.
Head Vet / Vet Team: physical health protocols, vet checks, genetic screening.
Head Trainer/Behavior Lead: behavioral wellness plans and enrichment.
Breeding Director: breeding life policy, retirement planning, application to CCC.
Admin/Records Coordinator: documentation system, logs, staff training records.
CEO/Owner: overall accountability, budgeting, review of KPI & brand alignment.

9. Metrics & Key Performance Indicators (KPIs)

% of breeding dogs who pass genetic screening.
Number of enrichment sessions per dog per week.
% adult dogs retired within policy timeframe.
Audit non-conformities (internal and external) and time to corrective action.
Staff training completion rate.
Puppy health outcomes (vet-recorded issues, return rate).
Client satisfaction/trust metrics tied to welfare disclosures.

10. Review & Continuous Improvement

This SOP shall be reviewed annually (or sooner if standards change) in alignment with the CCC renewal cycle and Wisconsin regulatory updates. Staff shall be notified of any changes and retrained accordingly.

11. Appendices

Appendix A: CCC “Five Pillars of Care” Summary
Appendix B: Wisconsin ATCP 16 Excerpts (primary enclosure size, exercise, sanitation)
Appendix C: Internal Gap Analysis Checklist (to be developed)
Appendix D: Facility Upgrade Plan & Budget
Appendix E: Staff Training Materials & Quiz